This is a non-supervisory position who will primarily be responsible for accounts receivable, accounts payable, payroll support/backup, and accountant support.
Accounts Receivable: Process accounts receivable from multiple funding sources, including verifying and posting invoices and payments to the accounts receivable ledger; Maintains the daily cash report by recording daily deposits and disbursement transactions; Assist with reconciliation of accounts receivable sub-ledger to the general ledger; Prepares month end accounts receivable aging report and monitors accounts for non-payments, delayed payments and other irregularities; Researches and resolves payment discrepancies; prepares and posts internal charges to various grants.
Accounts Payable: Process accounts payable, ensuring appropriate charges to grant accounts; Processes agency requests for disbursements and purchase orders using the automated accounting software ensuring and verifying all required documentation is provided while posting expenditures in a timely manner; Manages weekly check run and Automated Clearing House (ACH) payable transactions; Compares amount of payment with amount due to ensure correct payment is issued; Ensures payments are posted in a timely manner and have been approved by management; Responds to vendor inquiries regarding invoice payment status; Handles and tracks agency insurance claims; Reconciles the agency purchasing credit card monthly statement to ensure backup and grant information is accurate and timely.
Payroll: Serve as back-up to Payroll Specialist; Processes semi-monthly payroll and prepares payroll required payroll check requests.
Accountant Support: Prepares and posts internal charges to various grants and posts all journal entries created by accounting staff; Prepares grant billing documents, provides filing, data entry, file uploads and other accounting services support; Serves as the records management liaison for the accounting department, including storage of records in accordance with the State of Texas records retention statute and regulations; Maintains all customer and vendor information in the system; Must be proficient in Microsoft Excel, Word, and Outlook; Performs other duties as assigned; Perform other job related duties as assigned.
Desired Degree/Job Experience: Associate’s degree in accounting or business administration with at least three (3) to five (5) years of experience in business or governmental accounting or High school graduation, or its equivalent, plus at least five (5) years of accounting experience (related business school or college course work may be substituted for up to two years of experience).
Other Qualifications: Proficient use of Excel; Ability to work quickly and accurately with numbers, including addition, subtraction, multiplication, division, and computation of percentages on a ten-key calculator; Demonstrate ability to use a calculator by touch; good working knowledge of and ability to apply generally accepted accounting principles; Ability to prepare journal entries, and to reconcile and balance accounts; Ability to demonstrate proficiency in both oral and written communication; and knowledge of automated accounting systems; Ability to operate accounting, spreadsheet, and word processing software; Ability to read and write; Ability to type 45 words per minute with a high degree of accuracy; and ability to interpret policies and procedures, to understand complex grant contracts and financial arrangements, and to analyze data.
This position is a Pay Grade 10 with a starting hourly rate of $18.77. This is a non-exempt position. Open until Filled. Only electronic online applications will be accepted.
AACOG offers a generous benefits package. These benefits can be reviewed at ADVANTAGES of WORKING for AACOG.
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